THE INTERNATIONAL SOCIETY OF RADIOGRAPHERS
AND RADIOLOGICAL TECHNOLOGISTS
(Adopted by Resolution of the members on 2nd February 2005)
(Amended by Resolution of the members on 15th April 2008)
(Amended by Resolution of the members 11th June 2014)
(Amended by Resolution of the members on 19th October 2016)
PART 1: CONSTITUTION
The name of the Society shall be: The International Society of Radiographers and Radiological Technologists.
2.1 The object of the Society is the advancement of medical imaging and radiation therapy and in that regard it shall:
2. 1.1 Advance the science and practices of medical imaging and radiation therapy and allied subjects by the promotion of improved standards of education and of research in the technical aspects of medical imaging, radiation therapy and radiation protection;
2.1 .2 Make the results of research and experience in medical imaging, radiation therapy and radiation protection available to practitioners throughout the world;
2.1.3 Create and hold funds which shall be available for furthering the objects of the Society whilst at the same time being a charitable organisation.
2.2 The Society shall have power to do all such other lawful things as shall be necessary or desirable for the attainment of the foregoing objects.
2.3 The Society shall have the power to borrow money up to a maximum limit set by the Board.
3.1 The principal office of the Society shall be situated in England or Wales.
3.2 In addition, the Society may establish regional offices at the address for the time being of a Regional Officer in each Region. In the case of Europe/Africa Region a Regional Office may be established in Europe and/or Africa as agreed by the Board.
4. 1 Membership of the Society shall be open to national and regional societies of radiographers or radiological technologists and any other similar organisation incorporating radiographers or radiological technologists in its membership having similar aims and objects to those of the Society, such members being member societies for the purpose of these Statutes.
4.2 Associate Membership shall be oen to individuals wishing to support the objects of the Society and who support the use of improved diagnostic and therapeutic techniques in medical imaging, radiation therapy, and associated sciences.
4.3 Corporate Membership shall be open to public or private corporations, institutions or organisations wishing to support the objects of the Society and who: are actively involved in the commercial application of radiological science and associated sciences; or are involved in education for or the establishment of standards for the practice of medical imaging and radiation therapy; and support the use of improved diagnostic and therapeutic techniques in medical imaging, radiation therapy and associated sciences; and are approved by the Board in accordance with the procedures set out in Regulation 7.
4.4 Members of the Society shall be grouped into three Regions:
4.4.1 Europe and Africa;
4.4.2 the Americas;
4.4.3 Asia and Australasia.
4.5 The number of Regions may be increased if agreed by Board and Council.
These Statutes may be amended in any manner if three-fourths of the votes cast at any duly convened meeting of the Council are in favour of such amendment but no amendment shall be made to the objects of the Society that affect its charitable status.
PART 2: REGULATIONS
6. DEFINITIONS AND INTERPRETATION
6.1 In these Statutes (including Part I) the following expressions shall have the following meanings, that is to say: “Applicant” means an applicant for membership of the Society;
“Associate Member” means an associate member of the Society and “Associate Membership” shall be construed accordingly;
“Board” means the board of management of the Society constituted in accordance with the provisions of Regulation 10.3;
“Committee” means a committee of the Board or of the Council as the context shall allow;
“Corporate Member” means a corporate member of the Society and “Corporate Membership” shall be construed accordingly;
“Council” means the council of the Society constituted in accordance with the provisions of Regulation 10.1;
“Member society” means a member society admitted to full membership of the Society and not to provisional or Associate Membership;
“Region” means a region of the Society and its boundaries as determined by the Board and being at the date of adoption of these Statutes Europe and Africa, the Americas and Asia and Australasia and “Regional” shall be construed accordingly;
“Regional Directors” means the directors elected by Council Members from a Region;
“Regional Officers” means the Vice President and Director elected by Council Members from a Region;
“President” means the president of the Society elected in accordance with Regulation 10; “Vice President” means the vice presidents elected by Council Members from a Region;
“Chief Executive Officer Support Services” means the person, firm or body appointed by the Board in accordance with the provisions of Regulation 10.3;
“The Society” means The International Society of Radiographers and Radiological Technologists;
“Regional Co-ordinator” means a standing committee member elected by Council Members from the relevant Member Countries to represent:
- The Americas
- Asia and Australasia
“Supplementary List” means a list of member countries whose annual fee is overdue by more than one year. Countries on this list are not allowed to vote at Council meetings.
References in these Statutes to Regulations are to these regulations.
7. APPLICATION FOR MEMBERSHIP
7. 1 Applications for membership shall be in the form prescribed by the Council and shall be made to the Chief Executive Officer Support Services. Each application shall be supported by the signatures of two member societies, accompanied by a copy of the governing rules or constitution of the applicant, payment of one year’s subscription and such further information concerning the applicant as the Chief Executive Officer Support Services may require.
7.2 The application shall be laid before the next following meeting of the Board which may, in its discretion, by unanimous decision of the members present at the meeting, admit the applicant to provisional membership. Provisional membership shall entitle the applicant to all rights and privileges of membership of the Society other than the right to vote and shall bind the applicant to all the obligations of membership of the Society.
7.3 At the next following meeting of Council the election of the applicant to full membership (whether or not the applicant shall have first been admitted to provisional membership) shall be proposed and seconded by the two signatories supporting the application. If three-fourths of the votes allocated at such meeting are in favour of a motion admitting the applicant, the applicant shall become a full member with immediate effect.
7.4 If three-fourths of the votes allocated are not in favour of the motion approving the application, any provisional membership of the applicant shall cease forthwith.
8. OBLIGATIONS OF MEMBERSHIP
8. 1 Each member society shall:
8.1.1 Be deemed to approve and shall abide by these Regulations and shall be bound by any resolution of the Council duly passed;
8.1.2 Notify the Chief Executive Officer Support Services and the appropriate Regional Officer of the names and addresses of all the officers of the member society within three months of their election;
8.1.3 Supply copies to the Chief Executive Officer Support Services of all the amendments to their governing rules or constitution within three months of their adoption;
8.1.4 Make available any such other information as the Chief Executive Officer Support Services or appropriate Regional Officer may require.
9.1 The annual subscription shall be as determined by the Council and shall be paid by member societies no later than December 31st of each year.
9.2 Subscriptions from new member societies whose applications for membership are approved later than June 30 in any year will cover the period until the end of the next following calendar year.
10. MANAGEMENT OF THE SOCIETY
10.1.1 The powers of the Society shall be vested in the Council. The Council may delegate such powers as it may determine to any of its committees, the Board or officers of the Society.
10.1.2 It shall be the duty of the Council to promote the objects of the Society.
10.1.3 The member society or societies of each country shall be entitled to elect one person to be a member of the Council (each such representative a “Council Member”). The Chief Executive Officer Support Services and Regional Officers shall be informed of the names and contact addresses of Council Members within thirty days of their appointment.
10.1 .4 In the event of a Council Member being unable to attend any meeting of the Council or of a Committee to which he or she may be appointed, the member society or societies appointing him or her shall nominate some other person who shall be a member of a member society (subject to Regulations 10.1.6 and 10.4.10) as their acting Council Member for the purpose of such meeting. Such acting Council Member shall enjoy all the rights and privileges of the Council Member unable to attend and may exercise all votes and discretions as such Council Member would have been able to. The name of such person shall be notified to the Chief Executive Officer Support Services as soon as possible before the meeting to which he or she is nominated to attend.
10.1.5 Council Members shall have the right to attend and speak at all meetings of the Council and shall be entitled to exercise one vote for each country he or she represents.
10.1.6 No Council Member may represent more than two countries at any meeting.
10.1.7 Each member society (including a member society admitted to provisional membership) and Corporate Members shall be entitled to send one observer to attend meetings of the Council. Associate Members shall not be entitled to attend meetings of the Council. Countries without any member societies may send up to two observers to the meetings of the Council with the approval of the President. The President shall have the right to invite any individual to attend meetings of the Council as an observer. Observers shall not be entitled to vote and may not speak at any Council meeting without the permission of the chairperson of the meeting.
10.1.8 Meetings of the Council shall be held at each world congress of the Society and at such other times and places as the Board or Council may determine.
10.1.9 Not less than six months’ notice of any meeting of Council shall be sent to each member society. Motions for submission to Council shall be submitted in writing to the Chief Executive Officer Support Services not less than three months before the meeting at which it is to be considered. Late motions, excluding amendments to these statutes, which deal with urgent business which has arisen since the final date for submission of motions may only be considered by Council if submitted to the Board, in writing, no later than 48 hours prior to the opening session of the Council meeting. The Board has the authority to decide if the motion is urgent, relevant and will or will not be submitted to Council for consideration.
10.1.10 Not less than two months before the date fixed for any meeting of Council there shall be sent to each Council Member the agenda for such meeting, which shall be prepared by the Board and shall be subject to approval by the Council at the commencement of the meeting. Such agenda shall be accompanied by particulars of all representatives nominated by member societies and eligible for appointment to any office or Committee as hereafter provided.
10.1.11 The accidental omission of notice or to send the agenda for any meeting of the Council shall not invalidate the proceedings at that meeting.
10.l.12 All votes of the council, unless otherwise determined, shall be taken using the procedure as outlined in section 10.1.13 and shall be carried by a simple majority of votes except where otherwise required by these statutes. The President (or his or her delegate) shall determine in his or her absolute discretion that a ballot be held, with the exception of elections to the board of management, which shall be by ballot.
10.1.13 The following procedure shall apply to determine the wishes of the Council. Each Region will be allocated 100 votes, which shall be cast for or against any motion in direct proportion to the votes for or against that motion cast by the Council Members representing member countries of that region. A motion shall be carried if over half the total number of votes is in favour of it unless these Regulations prescribe a different majority.
10.1.14 In the case of an equality of votes for and against a motion the motion will be deemed to be lost.
10.1.15 No meeting of the Council shall proceed to business unless twenty-five Council members are present in person at the time the meeting is called to order.
10.1.16 A member society shall not be entitled to vote at a meeting of the Council if its annual subscription is not paid prior to the commencement of that Council Meeting.
10.1.17 A world congress will be convened in every even year unless otherwise agreed.
10.2 OFFICERS OF THE SOCIETY
10.2.1 The officers of the Society shall be:
10.2.1.1 the President;
10.2.1.2 the Chief Executive Officer Support Services (which in the case of a firm or body shall be represented by an authorised individual approved in writing by the Board);
10.2.1.3 the Treasurer.
The President is responsible for the organisation and operation of the Society, for ensuring that its objects are fulfilled and that these Regulations are complied with. The President or his or her delegate shall chair meetings of the Board, the Council and the Regional Committees and is responsible for ensuring that meetings are conducted in accordance with established procedures. The President will represent the Society (or appoint a deputy to attend on his or her behalf) at meetings or functions of other organisations to which the Society may be invited.
The Treasurer shall be responsible for the conduct and management of the funds of the Society in accordance with the directions of’ the Council and the Board. The Treasurer shall not be a member of the Council and shall have no vote at meetings of the Council.
10.3 CHIEF EXECUTIVE OFFICER SUPPORT SERVICES
10.3.1 The Chief Executive Officer Support Services shall perform such duties and exercise such functions including (without limitation) such services to support the administration of the governance of the Society and maintaining leadership and promotion of the Society’s objects, as the Board shall delegate to it, him or her under such terms of appointment as the Board thinks fit.
10.3.2 The Chief Executive Officer Support Services shall not be a member of the Council or the Board and shall not be entitled to vote at meetings of the Council or the Board.
10.3.3 The Board may obtain administrative assistance for the Chief Executive Officer Support Services on such terms as it thinks fit.
10.4 BOARD OF MANAGEMENT
10.4.1 The Board shall be the executive body of the Society and shall undertake such general business of the Society as may be assigned to it by these Regulations or as the Council shall delegate to it. The Council shall delegate to the Board the day to day management of the Society.
10.4.2 The Board shall comprise:
10.4.2.1 the President;
10.4.2.2 the Regional Vice-Presidents;
10.4.2.3 the Treasurer;
10.4.2.4 the Regional Directors:
10.4.2.5 the Directors of each of the Education, Professional Practice and Public Relations and Communication Committees.
10.4.3 The Board shall meet and regulate its affairs at such times in such manner as it shall think fit. The quorum for any meeting of the Board shall be seven.
10.4.4 Board members will remain in office for their full term unless:
i. They resign their position.
ii. They are absent without permission of the Board from two consecutive meetings of the full Board and that subsequently the Board resolves that they be removed from office.
iii. They do not maintain contact with their colleagues on the Board and with the Chief Executive Officer Support Services or contribute to the work of the Board by e-mail or other electronic means and that subsequently the Board resolves that they be removed from office.
iv. They become unable by reason of illness or other incapacity to fulfil their duties as a Board member and that subsequently the Board resolves that they be removed from office.
v. A court or professional tribunal has found him or her to have been guilty of misconduct or professional incompetence and that subsequently the Board resolves that they be removed from office.
10.4.5 No Board member may be removed from office (as in 10.4.4[ii-iv] above) without first being afforded an opportunity to explain his or her conduct or incapacity to the whole Board.
10.4.6 Removal of a Board member shall be by three-fourths vote of the entire remaining membership of the Board.
10.4.7 A member of the Board who is the subject of current professional disciplinary proceedings shall immediately inform the President in writing.
10.4.8 No member of the Board may serve more than two consecutive terms in any one office, with the exception of the President who may only serve one term of office. For the purpose of this Regulation periods in office which commenced in 1998 or later shall be taken into account in determining whether a Board Member is eligible for re-election to any one office.
10.4.9 If a Regional Officer moves his or her home address from the Region for which he or she was appointed to another Region then that Regional Officer shall resign their position with immediate effect.
10.4.10 No member of the Board shall be permitted to serve as a member of the Council.
11.1 At each alternate World Congress of the Society, commencing with the World Congress of the Society held in 2002, the officers and members of the Board (other than the Chief Executive Officer Support Services) shall be elected to hold office until the close of the next but one meeting of Council held at a World Congress of the Society as follows:
11.1.1 The President who shall be elected from the Council Members or from the Board (other than the President then in office retiring at the close of such meeting of the Council), and who shall upon election become a member of all Regional Committees and Committees of the Council;
11.1.2 Three vice-presidents, one for each Region, who shall be elected or re-elected by the Council members from that region, from the Council Members or members of the Board from that Region and who shall when elected or re-elected become members of all Committees and sub-Committees of the Region to which they are appointed;
11.1.3 Four Regional Directors, being one for Europe and one for Africa within the Europe and Africa Region, one for the Americas Region and one for Asia and Australasia Region, who will be elected or re-elected by the Council members from the member societies of Europe, Africa, the Americas and Asia and Australasia respectively. They shall when elected or re-elected become members of all committees and sub-committees of the Region to which they are appointed except that the Regional Directors for Europe and Africa will only become members of committees and sub-committees which exclusively serve the member societies from which they have been elected;
11.1.4 A Treasurer who shall be elected by all Council members. The person elected is not required to be a member of Council or of the Board of Management. Upon election the Treasurer becomes Chair of the Finance Committee;
11.1.5 A Director for each of the standing Committees, namely the Education Committee, Professional Practice Committee and Public Relations and Communication Committee who shall be elected by all Council members. The persons elected are not required to be a member of Council or of the Board of Management.
11.2 Nominations for the election of Board and Regional Co-ordinators shall be sent to the Chief Executive Officer Support Services to be received not less than ten weeks before the date fixed for any meeting of the Council. On the date of the nomination to the Chief Executive Officer Support Services the member country must have paid their annual ISRRT fee and the person nominated must be a person from a paid up member country. Particulars of all persons so nominated shall be sent to each member society not less than four weeks before the date fixed for such meeting
11.3 If the Chief Executive Officer Support Services has not been sent a nomination for a Regional Officer before the closing date for nominations the name of a person may be proposed during the Council meeting at which elections are held. Nominations from the floor must come from a paid up member society from that Region and the person nominated must be from that Region and be a member of a paid up Society. Prior to voting, candidates nominated from the floor shall make a brief presentation to the Council as to why they should be elected.
11.4 A person shall not be eligible for election to any of the posts referred to in Statute 11 if and while he or she is the subject of professional disciplinary proceedings.
11.5 If the office of any Board Member or Regional Co-ordinator shall become vacant more than six months before the next intended meeting of the Council at a World Congress of the Society, the Board shall have power in their absolute discretion to appoint a member of the Council to fill such vacancy and such member shall hold office until the close of such next following meeting of the Council at which elections for the Board are held.
11.6 If on the first ballot no person shall have secured an outright majority, all nominees other than the two persons having the highest number of votes shall be eliminated and a second ballot shall be held, the person to be elected being whoever has secured the higher number of votes. In the case of a tie then each candidate shall be asked to make a brief presentation to Council as to why they should be elected. A further vote will then be taken.
12.1 REGIONAL COMMITTEES
12.1.1 Regional Committees shall be established which shall consist of the President, the Regional Vice President and Regional Director and the Council Member from each of the member countries in that Region.
12.1.2 Regional Committees shall:
126.96.36.199 identify and so far as it is able, respond to Regional needs and issues;
188.8.131.52 promote the objects of the Society within their Regions;
184.108.40.206 promote and extend membership of the Society within their Regions;
220.127.116.11 exercise such functions of the Council as the Council shall delegate to them.
12.1.3 Meetings of a Regional Committee may be called at any time by the Regional Officers or one third of the members of the Regional Committee on giving to the Regional Officers and to each of the other members one month’s notice thereof, stating the proposed time and place of, and the business to be transacted at such meeting.
12.1.4 The quorum for meetings of a Regional Committee shall be one third of the total membership of the Regional Committee, but in all other respects, unless otherwise determined by the Council, the Regional Committee shall regulate its own procedure.
12.1.5 Each Regional Committee shall establish an executive committee to assist in identifying and responding to issues and needs of that Region. Membership of the executive committee shall consist of the Regional Officers, the Regional representatives to each of the Standing Committees and two other Council Members of the Region elected by the Regional Committee.
12.2 COMMITTEES AND SUB-COMMITTEES
12.2.1 The Council and the Regional Committees may appoint such Committees or sub-Committees as they shall require comprising such members of the Council and such other persons as the appointing body shall think fit, provided that the majority of every standing Committee shall consist of members of member societies.
12.2.2 The Council and the Regional Committees may delegate to such Committees such of their functions as they shall determine save (in the case of the Council) the power contained in Regulation 10.4.4 to dismiss members of the Board shall not be capable of being delegated.
13. 1.1 A register of member societies shall be maintained by the Chief Executive Officer Support Services.
13.1.2 The Chief Executive Officer Support Services or its, his or her designate shall be responsible for keeping the records of all business transacted at meetings of the Council, the Board and the Regional Committees respectively. The Chief Executive Officer Support Services shall make reports to be sent to the Council Members, as authorised by the meeting.
13.1.3 Each Council Member shall communicate all such information to the national society concerning the meetings of the Council and its Committees and shall be responsible for communicating to the appropriate Regional Officer all such information concerning the national member society as may be required.
14.1.1 The expense of the representatives to the Council incurred in connection with their attendance at meetings of the Council and any Regional or other Committee to which they may be appointed shall be borne by the member society or societies appointing them.
14.1 .2 The reasonable expenses of the Chief Executive Officer Support Services, members of the Board and other individuals representing the Society shall be borne by the Society under guidelines approved for the payment of such expenses.
15. ADMINISTRATION OF FUNDS
15.1 The funds of the Society shall be applied in furtherance of its objects as shall be determined by the Council.
15.2 The Board shall appoint auditors to audit the accounts of the Society.
15.3 The accounts of the Society shall be made up to the end of each calendar year.
16. REMOVAL FROM MEMBERSHIP
16.1 A member society shall be liable to be removed from membership by the Council if:
16.1.1 it shall in the opinion of the Council be guilty of conduct detrimental to the interests of the Society or which is likely to bring the Society into disrepute;
16.1.2 the nature of its activities shall in the opinion of the Council be so changed as to make it inappropriate for it to remain a member of the Society;
16.1.3 it shall fail to pay its subscription before 31st December in the year to which the subscription relates.
16.2 A member society will be placed on a Supplementary List if it is in arrears of one year or more and:
16.2.1 an application for transfer from the Supplementary List to full membership may be made providing the applying society can produce evidence that it is now financially viable and is able to pay the current annual membership fee for the ISRRT.
16.2.2 any society placed on the Supplementary List may re-apply for membership in the same manner as outlined in Regulation 7.
16.2.3 a member society shall not be entitled to vote at a meeting of the Council whilst it is on the Supplementary List.
16.3 Particulars of any complaint which would be a ground for removal from membership, if substantiated, shall be supplied to the defaulting member society at least three months before the next meeting of the Council at which the complaint is to be made whereat the member society shall be afforded a reasonable opportunity of being heard. A member society shall be removed from membership only by a resolution of the Council, which shall be passed if at least three-fourths of the votes cast at that meeting are in favour of the motion to remove from membership.
16.4 Any society removed from membership may re-apply for membership in the same manner as outlined in Regulation 7, upon payment of such fees as shall be determined by the Board.
16.5 Associate Membership may be revoked by the Board if:
16.6.1 the annual subscription fee has not been received within six months of the date upon which such fee becomes due;
16.6.2 the Board finds that the Associate Member has been guilty of unprofessional conduct or actions detrimental to the advancement of radiation medicine.
17. CESSATION OF MEMBERSHIP
17.1 Any member society in good standing may retire from the Society on giving to the Chief Executive Officer Support Services twelve months notice in writing expiring on 31st December in any year.
17.2 On such expiry the member society shall cease to have any interest in the Society.
18.1 The Society shall continue until dissolved by a resolution of the Council of which at least six months notice in writing shall have been given to all member societies and three-fourths of the votes cast at that meeting are in favour of the motion to dissolve.
18.2 The accidental omission of notice to any member society shall not invalidate any resolution to dissolve.
18.3 Upon dissolution the funds of the Society shall be first applied in the discharge of its debts and liabilities, any shortfall being collected from such societies as shall have been members of the Society at any time during the period of three years prior to the dissolution and in proportion to the amount contributed by such societies during such period. Any excess of funds shall be distributed to some charitable object in the United Kingdom or abroad.
19. OFFICIAL LANGUAGE
19.1 The official language of the Society shall be English. Translations into languages other than English shall be made available to member societies upon request and upon payment by such societies of the cost of translation in each case.
19.2 Representatives shall be entitled to address meetings of the Council and Regional Committees in a language other than English only if an official translation of the address is provided or, with the permission of the President or chairman of the meeting through an appropriately qualified interpreter.
These Regulations may be varied, suspended or cancelled in any manner approved by a three-fourths majority of the votes deemed cast at any meeting of Council duly convened and held.
These Statutes shall be construed according to the laws of England for the time being in force which shall govern the conduct of the Society’s affairs.
Notices sent to the Chief Executive Officer Support Services shall be sent to the principal office of the Society.